Working with Word 2013: how to create a table of contents

First you need to give your document some headings. Then highlight and apply a style to your headings from the Styles group on the HOME tab.  

home-tab-heading-1

Inserting a table of contents (TOC):

  1. Make sure your cursor is at the start of your document.
  2. Open up the REFERENCES tab and click on the drop down arrow in Table of Contents.
  3. Select a style or go to Custom Table of Contents for more options.

Editing the table of contents:

Click anywhere in your table of contents; your TOC will appear with a border around it. There will also be an options tab at the top:

  • Click on the down arrow in Table of Contents. This will allow you to change the style or delete the TOC altogether.
  • Click on Update Table to automatically update your TOC with content that has been added to your work after the insertion of the table of contents.

edit-toc

 

Any questions, come and speak to us!

Working with Word 2013: activating the Navigation Pane

Activating the Navigation Pane

This option is useful when working with long documents as you may not always remember where a specific section is. First you need to give your document some headings.

  • Highlight and apply a style to your headings from the Styles group on the HOME tab.
  • Then go to VIEW (second last tab in Word 2013) and tick the Navigation Pane box in the Show group.
  • Navigate to a section by clicking on it in the Navigation Pane.

Working with Word 2013: numbering pages differently in different sections

Inserting Roman numerals into the first section of your document and Arabic numerals into subsequent ones.

To make this work you need to split your document into two different sections, otherwise Word will apply one sequence of page numbers to the entire document. The process involves opening up the Header & Footer menu. This is where you normally go to add page numbers to your document.

  • Place your cursor right at the start of the second section (or the section with the main body of your text).
  • Go to PAGE LAYOUT and in the Page Setup menu, click on the drop down arrow for Breaks. Choose Next Page. starting-pic

If you want to see how this looks ‘behind the scenes’ click on the HOME tab at the start of the ribbon and click on the paragraph sign  under the Paragraph menu.

  • The document is now divided into two sections.
  • Still on the same page, double click at the top. This action opens up the DESIGN tab which, amongst other things, allows you to add page numbers in the header or footer of your document.
  • In the Navigation menu (still in DESIGN) the tab Link to Previous (=section) appears as active. Click on it to break the link with the previous section.
  • Go to the Header & Footer menu. Click on the drop down arrow for Page Number. Choose the style and location where you want your numbers to appear. design-tab
  • Not done yet! Word recognizes that the page you are on the xth page of your document and it gives it the relevant number. Without closing the DESIGN tab, go back to Page Number in Header & Footer and this time choose Format Page Numbers.  Select Start at: and type number 1 into the box (or whichever page number you want the main section of your text to start at). Click on OKstart-at
  • Scroll up and down to see how your page numbers look. Close the Header & Footer menu using the red x at the far right.

Now the Roman numerals…

  • Back to the first section of your document. (Press Ctrl and Home to be taken to the top.) Double click at the top of your document to bring up the Header & Footer.
  • Go to Page Number in the Header & Footer menu and click on the drop down arrow for Page Number. Again, choose the location where you want your numbers to appear and choose Roman style. If this is not immediately obvious, apply Arabic numbers then go back to Format; from there you can choose the Roman style. Select Start at: i and click on OKroman
  • Close Header & Footer. Well done!