Working with Word 2013: how to create a table of contents

First you need to give your document some headings. Then highlight and apply a style to your headings from the Styles group on the HOME tab.  

home-tab-heading-1

Inserting a table of contents (TOC):

  1. Make sure your cursor is at the start of your document.
  2. Open up the REFERENCES tab and click on the drop down arrow in Table of Contents.
  3. Select a style or go to Custom Table of Contents for more options.

Editing the table of contents:

Click anywhere in your table of contents; your TOC will appear with a border around it. There will also be an options tab at the top:

  • Click on the down arrow in Table of Contents. This will allow you to change the style or delete the TOC altogether.
  • Click on Update Table to automatically update your TOC with content that has been added to your work after the insertion of the table of contents.

edit-toc

 

Any questions, come and speak to us!

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Working with Word 2013: activating the Navigation Pane

Activating the Navigation Pane

This option is useful when working with long documents as you may not always remember where a specific section is. First you need to give your document some headings.

  • Highlight and apply a style to your headings from the Styles group on the HOME tab.
  • Then go to VIEW (second last tab in Word 2013) and tick the Navigation Pane box in the Show group.
  • Navigate to a section by clicking on it in the Navigation Pane.

Working with Word 2013: numbering pages differently in different sections

Inserting Roman numerals into the first section of your document and Arabic numerals into subsequent ones.

To make this work you need to split your document into two different sections, otherwise Word will apply one sequence of page numbers to the entire document. The process involves opening up the Header & Footer menu. This is where you normally go to add page numbers to your document.

  • Place your cursor right at the start of the second section (or the section with the main body of your text).
  • Go to PAGE LAYOUT and in the Page Setup menu, click on the drop down arrow for Breaks. Choose Next Page. starting-pic

If you want to see how this looks ‘behind the scenes’ click on the HOME tab at the start of the ribbon and click on the paragraph sign  under the Paragraph menu.

  • The document is now divided into two sections.
  • Still on the same page, double click at the top. This action opens up the DESIGN tab which, amongst other things, allows you to add page numbers in the header or footer of your document.
  • In the Navigation menu (still in DESIGN) the tab Link to Previous (=section) appears as active. Click on it to break the link with the previous section.
  • Go to the Header & Footer menu. Click on the drop down arrow for Page Number. Choose the style and location where you want your numbers to appear. design-tab
  • Not done yet! Word recognizes that the page you are on the xth page of your document and it gives it the relevant number. Without closing the DESIGN tab, go back to Page Number in Header & Footer and this time choose Format Page Numbers.  Select Start at: and type number 1 into the box (or whichever page number you want the main section of your text to start at). Click on OKstart-at
  • Scroll up and down to see how your page numbers look. Close the Header & Footer menu using the red x at the far right.

Now the Roman numerals…

  • Back to the first section of your document. (Press Ctrl and Home to be taken to the top.) Double click at the top of your document to bring up the Header & Footer.
  • Go to Page Number in the Header & Footer menu and click on the drop down arrow for Page Number. Again, choose the location where you want your numbers to appear and choose Roman style. If this is not immediately obvious, apply Arabic numbers then go back to Format; from there you can choose the Roman style. Select Start at: i and click on OKroman
  • Close Header & Footer. Well done!

Accessing your personal filespace (H:) remotely

When using a classroom PC you can save files to the H: drive, which is your personal and secure filespace in the university network. Documents and files saved there can be retrieved from any PC on campus. But what happens when you work from home and need to access a file that is saved on your H: drive?

The VPN (Virtual Private Network) provides remote access through your own computer to your filespace on the university server when you are at home, or use your laptop at a wireless spot, on campus or in the halls.

To remotely access a file saved on your H: drive, open your web browser and login to the VPN with your University of Aberdeen username and password.
https://remote.abdn.ac.uk

vpn screenThe first time you login on your personal computer you must install the Aventail Access Manager. This is a one-time process that will set you up with the components for accessing the network and keeping up to date. Just follow the onscreen instructions or read our user guidelines.

To access shared network space, email your request to sevicedesk@abdn.ac.uk, with the subject ‘Remote VPN: request access to shared filespace’.

Note: Access to your H: drive through VPN is recommended when you need to retrieve files remotely. For more advanced actions such as remotely saving new documents to your H: drive, accessing Library databases and using MS Office and other programmes off-campus use the university’s Virtual Desktop Infrastructure (VDI). For more information on the VDI see our tip ‘Essential route to accessing some legal databases off campus. The Virtual Desktop Infrastructure‘.

Any questions, come and speak to us!

 

Printing and binding your dissertation

Printing in the Library
When you are ready to print your work:

  1. Open the document and click on the FILE tab at the top left hand side of the screen.
  2. Choose Print. This will bring up the printing menu.

Colour printer

 

 

3. Make sure to choose
COLOUR-pull-pcl on class-print.uoa.abdn.ac.uk
to print in colour.

If you only wish to print certain pages in colour, specify the range in Settings. (Remember to retrieve the job from the colour printer. In Taylor Library, this is the far end MFD in the photocopy area.)

 

 

 

 

4. Still in Settings, set the printer to One Sided if you wish so. The default setting is Print on Both Sides. You also have options for defining the size, orientation and margins of your document, as well as the number of pages per sheet.

  • Printing charges for black & white or colour can be found here.
  • See our other posts: printing single-sided and printing one item from a printing queue. Remember that once a document has been sent to the printer, no changes can
    be made!

The Print Shop
For even better printing quality, you can discuss the available printing options with staff at The Print Shop. The Print Shop is located on the ground floor of The Sir Duncan Rice Library, behind the steps leading to Special Collections. You will be required to submit your dissertation or thesis printout or send it by email (in one PDF) and staff will email you back with the cost for printing and binding. If the file is too large, you can use ZendTo or Dropbox.

  • Charges for printing are 6p per page for black & white and 35p per page for colour 80gsm A4. For more details and options click here.

The Print Shop offers a number of binding options for dissertations and theses:

  • For soft binding, see options and prices here. Dissertation soft binding can take from 30 minutes to a couple of hours depending on the volume of orders. Thesis soft binding can take a day or two.
  • Hard binding of theses when binding up to 2 copies costs £29.70 each, or £26.95 each from 3 copies and above. In your email, remember to state the number of copies you need and the hard cover colour. (Black, navy blue, maroon or green.) Hard binding takes about a week to be completed; date and time for collection will be offered once staff have your affirmative reply. (Completion times are subject to change at the discretion of the departments involved.) More information on hard binding here.
theses

hard binding – image taken from UniPrint

Useful links
Print Shop and UniPrint
http://www.abdn.ac.uk/library/documents/guides/gen/qggen025.pdf

Submission of research theses
http://www.abdn.ac.uk/library/documents/guides/gen/qggen009.pdf

♦♦♦

Please speak to a member of staff at the Taylor Library if you need help with printing on the MFDs or, get in touch with staff at The Print Shop if your query relates to printing and binding.

Taylor Library
lawlib@abdn.ac.uk
01224 272601

The Print Shop
printshop@abdn.ac.uk
01224 272578

Many thanks to Kostas Papadopoulos for all the information on the printing and binding services offered by The Print Shop and UniPrint!

 

 

Tip of the Day: Printing single-sided

 

Printers are set to print double-sided but you can determine whether your document will be double or single-sided. This can be done before you send your document to print. (No changes can be made once it has been sent to the printer.) Read our post and find
out how!

Word documents

When you are ready to print:

  1. Open your document and click on the FILE tab at the top left hand side of
    the screen.
  2. Choose Print. This will bring up the printing menu.
  3. Make sure to choose BW-pull-pcl on class –print.uoa.abdn.ac.uk, or COLOUR-pull-    pcl on class -print.uoa.abdn.ac.uk.
  4. In Settings, click on the drop down arrow in Print on Both Sides to get the choice: Print  One Sided. Choose the desired option and then send off the work to print by clicking on ‘Print’.

(You also have options for defining the size, orientation and margins of your
document, as well as the number of pages per sheet.)

Print one-sided Word

PDF documents

If you are working on a network computer, BW or COLOUR-pull will be the default
printer destination.

  1. In a document that is saved as a PDF, click on File then Print.
  2. You will see the following pop-up window:

Print one-sided PDF2

3.  Untick the box next to Print on both sides of paper and hit Print.

If you are viewing an e-book and you wish to print a chapter from it, click on
View PDF to open the file and click on the printer icon. Depending on the browser,               you will see an options window like above or below:

Print one-sided PDF1

If you wish to print single-sided, untick the box next to Two-sided (in Options).

Please note that we have different copyright permissions with different
publishers regarding printing and downloading.

For information on how to set up your laptop to the wireless printing network,
click here. (Printing tab)

 Taylor Library Team
lawlib@abdn.ac.uk